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HomeVEX Qualifiers

Vex Qualifiers

Fox Valley Robotics hosts one or more Illinois VEX Qualifiers. Several Illinois teams at each will qualify for the Illinois State Competition and perhaps from there to International Vex Competition.
 
All VEX events are open to the public.

See the "Event Info" selection below for hosted FVR events.

Click the + sign to expand an entry

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Event Info
Event Info
Click on the hyperlink below for published robotic organization information, including posted results and awards.

In the 2024 - 2025 season, FVR will host these Illinois VEX Robotics Competitions (VRC)
    Great Lakes VRC Qualifier #1     (Tournament) Sunday November 16 at Batavia High School
    Great Lakes VRC Qualifier #2     (Tournament) Sunday January 4 at Batavia High School
    Great Lakes VRC Qualifier #3     (Tournament) Saturday Feb 21 at Rotolo Middle School 
    Great Lakes VRC Skills Only       (Skills Only) Sunday Feb 22 at Rotolo Middle School

The approximate Tournament event schedule is as follows:

 Time schedule (rev 11/11/2024)
7:30 am
Doors Open and Team Check-in
7:30- 9:00 am Inspection & Field Check
8:45 am Driver Meeting
9:15 am
Opening Ceremony
9:35-3 pm
Qualifying Matches
12:15-12:45pm
Lunch (approx)
3:15 pm Alliance Selection
3:30-5:00 pm
Elimination Matches and Awards (approx time)
5-7 pm
Cleanup




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Safety & Health
Safety & Health
Common Sense & Respect for Others
One of our goals is to provide a safe and healthy event for people to attend.
We ask that all people attending use common sense and respect for their fellow human beings to determine if they might have Covid, might have come in contact with someone who has tested positive for Covid in the last 10 days, or who has some contagious condition, refrain from attending the event.

Masks are optional.
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Team No Show Policy
Team No Show Policy
If a team is unable to attend the event, notify the Event Coordinator as soon as possible.'

In the event that a team can not attend due to unforeseen circumstances the day of the event, please call the number provided in the registration packet emailed in the week prior to the event.
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Payment
Payment
If you have not paid yet, now is the time to do it.

If you would rather pay at the event, let us know so we will not remove your team and put it on the wait list.
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Consent Forms/Release Agreement, Code of Conduct, and Student-Centered Policy
Consent Forms/Release Agreement, Code of Conduct, and Student-Centered Policy
VEX Robotics Online Consent Form

All team participants (players, coaches, and mentors) must complete the linked Participant Release Form as instructed on the form. The form will be applied automatically to every official REC Foundation event the team registers for during the current season.

This only needs to be done once each season for each participant and each team. Each time a team registers for an event, the consent forms previously uploaded for that team will be applied to the new event registration.

NOTE: You will need to provide the EXACT team number associated with the student and the type of program. (i.e. 1234A) for the online form.

RECF documents to be reviewed and adhered to ---
Code of Conduct - by each team member
Student-Centered Policy - by each team member, parent, coach/mentor


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Hotel Accommodations
Hotel Accommodations
If you are in need of hotel accommodations, contact the Event Coordinator.
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Streaming
Streaming
We will stream only Tournaments if we are able to Fox Valley Robotics Youtube Channel
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Facility Location, Parking, and Access
Facility Location, Parking, and Access
Check out the Event Info section for which location we will be at.

General Guidelines
• No roller or roller-blade shoes allowed.
• No open-toed shoes allowed in the pit area or competition floor.
• Internet access is NOT available.
• No smoking or alcohol is allowed in the facility.
• Wireless hotspots are NOT allowed in any part of the facility. Any detected hotspots will be shutdown.

Batavia High School

Cafeteria
1201 Main Street
Batavia, IL 60510

Google Map - Batavia High School

Parking is on the south side and north side of the school; the lots are not connected.
The south side of the school on Main Street is closer to the cafeteria room but has limited parking.
The north side of the school on Wilson Street has more parking and you will need to walk down the corridor from the north side to the south side.
To get from one parking lot to the other, you will need to drive west to Randall Road. There is no direct path between the two parking lots.


Rotolo Middle School
1501 S Raddant Road
Batavia, IL 60510

Google Map - Rotolo Middle School

Parking is located on the north and east sides of the school.
The cafeteria is the pit area and the competition area.

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Check-In
Check-In
After the doors for tournaments open at 7:30 am, the coach of the team checks-in at the registration table located just inside the entrance doors. The coach should turn in the engineering notebook (if hardcopy is being accepted), pick up a pizza and drink order form, and receive last minute updates.

Completed pizza order forms are taken to Concessions for payment.
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Pit Area
Pit Area
Each team will have a table for their pit area.

Do not move the signs placed on your table. Judges and queueing use them to easily locate your team.

Power stations are located for each charging. Label your equipment for easy recognition.

Safety glasses are required.

Any cutting or loud noise should be performed in the atrium at the designated power tool area or outside.

We try to group an organization's teams together.
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Judging & Interviews
Judging Interviews
The Judges will be either coming to the pit area to talk to the teams or Judging areas may be set up for interviews. Registration will inform you of the process.

Awards will be given out during the Elimination Matches.

Digital Engineering Notebooks (electronic) - all FVR hosted tournament events
ONLY digital engineering notebooks will be accepted for the specified events.
Hardcopy notebooks will not be accepted the day of the event.
The notebook link must be submitted by one of the team's registered contacts on www.robotevents.com
Directions for Submitting (click here)

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Inspection
Inspection
Teams are encouraged to go through inspection as soon as they are ready. Teams must go through:
- Hardware inspection and robot sizing
- Software inspection
- Field connectivity and verification; optional, but highly recommended.  (Tournaments Only)

Assume the total inspection process per team takes approximately 30 minutes including wait time. Please plan accordingly.
Hardware and software inspection checklists are located in the back of the game manual.

General reminders:
• Robot must fit into a 18"x18"x18" box. No extra parts may extend out the side or top.
• No sharp edges or un-filed metal
• Plate holders are required
• Team number should be visible from opposite sides of the robot.
• Wiring should be neat and contained in the area of the robot.
• Main battery power control button should be easily accessible.
• Bill of materials (BOM) should be completed. In the event that a robot part is questionable, cite the rules reference or forum reference for validation.

In order to compete, you must pass inspection.
Download the VRC Inspection Checklist and make sure you pass before coming to the event.
Fill in this form and bring to the inspection area along with your robot.
Robot Inspection Checklist

What to bring to inspection:

  • Have the attached inspection sheet filled in
  • Robot + controllers
  • Safety goggles
  • License plates

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Game/Rule Updates
Game/Rule Updates
updated 2025/11/01

This section contains a listing of some important changes that you should be aware of.
it is not a substitute for the game manual and revisions nor is it a comprehensive list of all updates.
Because of copy/paste, the format may not be exact and you referred to the current game manual.

We also recommend you look at the section entitled "Driver's Meeting" where a link to the Head Ref's Notes for Teams has been included.

The following is in this section:
GG9 Don't clamp your robot to the field.
G4    All work must represent the skill level of the Students on the Team.
SG3 Vertical expansion is limited
R20  (paraphrase - caution about which anti-slip can be used)



<GG9> Don’t clamp your Robot to the Field.
Robots may not intentionally grasp, grapple, hook, attach to or otherwise Entangle with any Field Elements. Strategies with mechanisms that react against multiple sides of a Field Element in an effort to latch or clamp onto said Field Element are prohibited. The intent of this rule is to prevent Teams from unintentionally damaging the Field and/or from anchoring to or otherwise Entangling themselves with the Field.
Whenever possible, Head Referees should alert Teams to potential Violations before they happen to prevent
actual Violations. If a Robot takes immediate action to avoid or resolve the issue, and if the Head Referee
determines that the issue had no effect on the Match, no Violation should be recorded.
Violation Notes:
● Major Violations of this rule should be rare, as Robots should never be designed to intentionally
violate it.
● Reaching into any open portion of a Goal to move Blocks isn’t considered anchoring or a Violation
of this rule. During the Driver Controlled Period of any Head-to-Head Match, keeping your mechanism
there while the Robot isn’t actively moving Blocks inside the Goal is considered anchoring,
and is a Violation of this rule. This guidance does not apply during Autonomous Periods or Robot
Skills Matches.
● Reaching inside the open top portion of a Goal to affect Blocks within that Goal is an inherently defensive
position, and will not get the benefit of the doubt (<GG15>) if judgment calls are required.
● If a Robot is reaching inside the open top portion of a Goal, it is that Team’s responsibility to
ensure that the Robot doesn’t become anchored to the Goal when approached by other Robots.
<GG16> will not apply during related interactions, and a Robot that becomes anchored while
reaching into the open top of a Goal will receive a <GG9> Violation no matter how they became
anchored.


<G4> All work must represent the skill level of the Students on the Team. The Team’s design, Robot,
coding, strategy, and ongoing work must represent the skill level of the Students currently on the Team.
a. Teams must avoid academic dishonesty and should not copy a Robot or mechanism that has been
provided for them. This includes, but is not limited to, the use of instructions, pictures & videos,
notebooks, CAD designs, and/or any other documentation useful to the design process provided by
anyone that is not a Student on the Team (including Students on another Team).
b. Teams may be inspired by designs by other Teams, and use an idea from someone else to spark
innovation, but are expected to document and demonstrate this in their engineering notebook alongside
evidence of iteration. Teams are required to present this evidence if asked to do so by a Robot inspector,
Head Referee, Event Partner, or Judge.
i. Using elements of another design as a starting point is acceptable if the Team is capable of
demonstrating evidence of iteration, innovation, and/or modification that makes the design uniquely
their own. Documentation should clearly demonstrate the idea that was used for inspiration, and
how it was changed for the final implementation on the Team’s Robot. It should be clear that this final
implementation is not an exact copy of ANY other original design.
ii. Failure to demonstrate evidence of iteration, innovation, and/or modification will result in a Violation.
c. Teams may use Robot plans and code (e.g., the annual Hero Bot, VEXcode configurations, etc.) provided
by VEX Robotics or the RECF, but are encouraged to use these Robots, mechanisms, and code only as
a starting point that Students modify, improve, or replace as their skills increase. Plans provided by VEX
Robotics or the RECF are the only legal plans available for use in competition.
d. This rule still applies to Teams within the same school, organization, or club. Robots and/or code
sets that are identical or substantially similar to one another across Teams within the same school/
organization/club will be considered in Violation of this rule, regardless of whether they compete in the
same or different events.
For more information, including acceptable and unacceptable examples of mechanical design,
construction, coding, and strategy solutions, please refer to the Student Centered Policy in the RECF
Library.
The VEX Robotics Competition and the Robotics Education & Competition Foundation
(RECF) recognize that many third-party individuals and organizations produce and distribute
robot designs, instructions, and/or other materials that are not under our direct control.
We cannot legally regulate or restrict the activities of these external entities. However, when
Teams use these resources in ways that violate the spirit and letter of the VEX Robotics
Game Manual—particularly Rules<G2> and <G4>—they undermine the core mission of the
program: to provide Students with hands-on opportunities to learn, design, and innovate.
While it is never our intent to punish Students, we can legally regulate and restrict the activities
of the Teams in our competitions, and we must preserve the fairness, educational value,
and integrity of the competition. Therefore, Teams found to be in Violation of these rules will
be held accountable to the strictest interpretations of <G2> and <G4>.
It is the responsibility of each Team to be able to explain and defend the design, construction,
and programming of their Robot if questioned by referees, inspectors, Event Partners,
or judges. Teams should be prepared to describe their design process, justify design decisions,
and demonstrate a full understanding of how their Robot and code function.
If a Team is unable, for any reason, to provide reasonable evidence (when requested by
event staff) that their Robot and code are the result of their own work, it is appropriate
to assume that the Team is in violation of <G2> and/or <G4>.
Event organizers cannot reasonably know the origins of every design or independently
verify whether a Robot was created from scratch, purchased online, or copied from
pictures of another Team’s design. When questions of authenticity arise, the only direct
and fair approach is to require Students to explain and defend their work. This is not unlike
academic honesty concerns in schools, and intellectual property concerns in business.
By requiring Students to defend their designs, we ensure that they are developing not only
technical skills, but effective communication skills and accountability, as well.
Consequences may include disqualification from Matches, removal from events, and/or
escalation of the investigation to VEX Robotics and the RECF for further disciplinary action,
which may include sanctions up to and including removal from the program.
  
<SG3> Vertical expansion is limited. Once the Match begins, Robots may expand vertically beyond the
18” starting size limit within the following criteria:
a. No part of the Robot may exceed an overall height of 22” at any point during the Match (must always be
able to fit within a hypothetical 22”x22”x22” cubic sizing box).


2817: <R20>  (paraphrase - caution about which anti-slip can be used)

Please remind your teams that only the two official VEX anti-slip mats sold through the VEX website are legal for competition use. Amazon or other third-party “knock-off” mats are not permitted per the official Q&A clarification. Our inspection team will be checking for this at the event, and we will have samples of the approved VEX materials and printed Q&A documentation for reference. To avoid any inspection delays or disqualification issues, please ensure your teams are using only the approved VEX anti-slip mats.  There is a Q and A answer here stating teams can only use the 2 Vex versions of anti slip mat. 


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Practice Fields
Practice Fields
Practice Field will be available. 
Loose elements will be provided on the practice field and should NOT be brought by the team for use.
Be courteous of other users wanting to use the practice field.
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Driver's Meeting
Driver's Meeting
The Driver's Meeting is intended for team members to ask questions and for clarification on rules.  Every team should send 1 or 2 representatives to this meeting.

You should read this thoroughly before coming to an FVR or any other VEX event.

The Illinois Head Ref has graciously shared notes with the teams to make them aware of the game.
https://docs.google.com/document/d/1Wt-6QbBrqr3QkO43z1tJk93rwEwLfUYRmQvUhNdX_6s/edit?usp=sharing

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Matches
Matches
We know the main reason that everyone comes to these events is to play matches, so we try to create a reasonable schedule that gets you the most matches without being too draining on the teams & volunteers. That's why we start early, why we run a fast match schedule, why lunch is only 30 minutes, and why our opening ceremonies are short.

This means all the teams have to show up ready to pass inspection and ready to compete. We have a limited amount of time to get everyone inspected so get in line as soon as you're ready. It also means you need to show up to all of your matches on time so we stay on schedule. If you're late to a match, we will start it without you. There may not be any announcements in the pits, you'll have to be self-sufficient. With the fast match schedule, some turn-arounds may be as quick as 8 minutes. Everyone wants a lot of matches, these are the trade-offs we must make to squeeze them all in.

Match schedules will be handed out prior to the qualifying events starting.

Qualification matches are randomly scheduled at the beginning of the day.
After qualification matches, alliance pickings will proceed.
Elimination matches will determine the champions for the day.

For more info on alliance pickings see "How does alliance selection work in Vex VRC"

All fields - competition match, skills, and practice - are the steel type perimeters.
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Skills
Skills
Skills field will be open from 8:30 am until alliance pickings start.
We will close down the skills field briefly for opening ceremonies.
During lunch we might open up additional fields depending on the demand.

A team is allowed to have a maximum of 3 programming and 3 driver runs.
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Scores and Awards
Scores and Awards

Scores will be posted throughout the day on a local monitor for viewing.

Awards will be given out during the semi-finals and finals.

All scores will be uploaded to www.robotevents.com shortly after the conclusion of the event.
See the event hyperlinks in the Event Info section above.

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Concessions
Concessions
Concessions is open from 8 am to 4 pm.
We take cash, check, and credit cards.

Pizza order forms should be turned in by 9am at concessions.

Lunch items for sale might include:
  • Pizza by the slice
  • Hot Dogs
  • Chips
  • Candy
  • Desserts
Beverages for sale throughout the day might include:
  • Coffee
  • Water bottles
  • Soda
Pre-ordered pizza is available on a per team basis.
Forms were attached to an email sent to the teams.
These forms should be turned in at concessions by 8:45 am.