HomeVEX Qualifiers

Vex Qualifiers

Fox Valley Robotics hosts one or more Illinois VEX Qualifiers. Several Illinois teams at each will qualify for the Illinois State Competition and perhaps from there to International Vex Competition.

All VEX events are open to the public.

See the "Event Info" selection below for hosted FVR events.

Click the + sign to expand an entry

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Event Info

Click on the hyperlink below for published robotic organization information, including posted results and awards.

In the 2024 - 2025 season, FVR will host these Illinois VEX Robotics Competitions (VRC)

    Great Lakes VRC Qualifier #1     (Tournament) Saturday November 23 at Rotolo Middle School
    Great Lakes VRC Qualifier #2    (Tournament) Sunday January 5 at Batavia High School
    Great Lakes VRC Qualifier #3    (Tournament) Saturday Feb 8 at Rotolo Middle School
    Great Lakes VRC Skills Only       (Skills Only) Sunday Feb 9 at Rotolo Middle School

The approximate Tournament event schedule is as follows:

Time schedule (rev 11/11/2024)

7:30 am	Doors Open and Team Check-in
7:30- 9:00 am	Inspection & Field Check
8:45 am	Driver Meeting
9:15 am	Opening Ceremony
9:35-3 pm	Qualifying Matches
12:15-12:45pm	Lunch (approx)
3:15 pm	Alliance Selection
3:30-5:00 pm	Elimination Matches and Awards (approx time)
5-7 pm	Cleanup

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Safety & Health

Common Sense & Respect for Others
One of our goals is to provide a safe and healthy event for people to attend.
We ask that all people attending use common sense and respect for their fellow human beings to determine if they might have Covid, might have come in contact with someone who has tested positive for Covid in the last 10 days, or who has some contagious condition, refrain from attending the event.

Masks are optional.

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Team No Show Policy

If a team is unable to attend the event, notify the Event Coordinator as soon as possible.'

In the event that a team can not attend due to unforeseen circumstances the day of the event, please call the number provided in the registration packet emailed in the week prior to the event.

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Payment

If you have not paid yet, now is the time to do it.

If you would rather pay at the event, let us know so we will not remove your team and put it on the wait list.

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Consent Forms/Release Agreement, Code of Conduct, and Student-Centered Policy

VEX Robotics Online Consent Form

All team participants (players, coaches, and mentors) must complete the linked Participant Release Form as instructed on the form. The form will be applied automatically to every official REC Foundation event the team registers for during the current season.

This only needs to be done once each season for each participant and each team. Each time a team registers for an event, the consent forms previously uploaded for that team will be applied to the new event registration.

NOTE: You will need to provide the EXACT team number associated with the student and the type of program. (i.e. 1234A) for the online form.

RECF documents to be reviewed and adhered to ---
Code of Conduct - by each team member
Student-Centered Policy - by each team member, parent, coach/mentor

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Hotel Accommodations

If you are in need of hotel accommodations, contact the Event Coordinator.

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Streaming

We will stream only Tournaments if we are able to Fox Valley Robotics Youtube Channel

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Facility Location, Parking, and Access

The events on 11/23, 2/8 and 2/9 will be held at Rotolo Middle School.
All other events are at Batavia High School.

General Guidelines
• No roller or roller-blade shoes allowed.
• No open-toed shoes allowed in the pit area or competition floor.
• Internet access is NOT available.
• No smoking or alcohol is allowed in the facility.
• Wireless hotspots are NOT allowed in any part of the facility. Any detected hotspots will be shutdown.

Batavia High School
Cafeteria
1201 Main Street
Batavia, IL 60510

Google Map - Batavia High School

Parking is on the south side and north side of the school; the lots are not connected.
The south side of the school on Main Street is closer to the cafeteria room but has limited parking.
The north side of the school on Wilson Street has more parking and you will need to walk down the corridor from the north side to the south side.
To get from one parking lot to the other, you will need to drive west to Randall Road. There is no direct path between the two parking lots.

The events on 11/23, 2/8 and 2/9 will be held at Rotolo Middle School.
Rotolo Middle School
1501 S Raddant Road
Batavia, IL 60510

Google Map - Rotolo Middle School

Parking is located on the north and east sides of the school.
The cafeteria is the pit area and the competition area.

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Check-In

After the doors for tournaments open at 7:30 am, the coach of the team checks-in at the registration table located just inside the entrance doors. The coach should turn in the engineering notebook (if hardcopy is being accepted), pick up a pizza and drink order form, and receive last minute updates.

Completed pizza order forms are taken to Concessions for payment.

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Pit Area

Each team will have a table for their pit area.

Do not move the signs placed on your table. Judges and queueing use them to easily locate your team.

Power stations are located for each charging. Label your equipment for easy recognition.

Safety glasses are required.

Any cutting or loud noise should be performed in the atrium at the designated power tool area or outside.

We try to group an organization's teams together.

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Judging & Interviews

Judging Interviews

The Judges will be either coming to the pit area to talk to the teams or Judging areas may be set up for interviews. Registration will inform you of the process.

Awards will be given out during the Elimination Matches.

Digital Engineering Notebooks (electronic) - all FVR hosted tournament events
ONLY digital engineering notebooks will be accepted for the specified events.
Hardcopy notebooks will not be accepted the day of the event.
The notebook link must be submitted by one of the team's registered contacts on www.robotevents.com
Directions for Submitting (click here)

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Inspection

Teams are encouraged to go through inspection as soon as they are ready. Teams must go through:
- Hardware inspection and robot sizing
- Software inspection
- Field connectivity and verification; optional, but highly recommended. (Tournaments Only)

Assume the total inspection process per team takes approximately 30 minutes including wait time. Please plan accordingly.
Hardware and software inspection checklists are located in the back of the game manual.

General reminders:
• Robot must fit into a 18"x18"x18" box. No extra parts may extend out the side or top.
• No sharp edges or un-filed metal
• Plate holders are required
• Team number should be visible from opposite sides of the robot.
• Wiring should be neat and contained in the area of the robot.
• Main battery power control button should be easily accessible.
• Bill of materials (BOM) should be completed. In the event that a robot part is questionable, cite the rules reference or forum reference for validation.

In order to compete, you must pass inspection.
Download the VRC Inspection Checklist and make sure you pass before coming to the event.
Fill in this form and bring to the inspection area along with your robot.
Robot Inspection Checklist

What to bring to inspection:

Have the attached inspection sheet filled in
Robot + controllers
Safety goggles
License plates

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Practice Fields

Practice Field will be available.
Loose elements will be provided on the practice field and should NOT be brought by the team for use.
Be courteous of other users wanting to use the practice field.

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Driver's Meeting

The Driver's Meeting is intended for team members to ask questions and for clarification on rules. Every team should send 1 or 2 representatives to this meeting.

Once the head ref has shared his notes for this season's game, the link will be posted here.
You should read this thoroughly before coming to an FVR or any other VEX event.

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Matches

We know the main reason that everyone comes to these events is to play matches, so we try to create a reasonable schedule that gets you the most matches without being too draining on the teams & volunteers. That's why we start early, why we run a fast match schedule, why lunch is only 30 minutes, and why our opening ceremonies are short.

This means all the teams have to show up ready to pass inspection and ready to compete. We have a limited amount of time to get everyone inspected so get in line as soon as you're ready. It also means you need to show up to all of your matches on time so we stay on schedule. If you're late to a match, we will start it without you. There may not be any announcements in the pits, you'll have to be self-sufficient. With the fast match schedule, some turn-arounds may be as quick as 8 minutes. Everyone wants a lot of matches, these are the trade-offs we must make to squeeze them all in.

Match schedules will be handed out prior to the qualifying events starting.

All fields - competition match, skills, and practice - are the steel type perimeters.

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Skills

Skills field will be open from 8:30 am until alliance pickings start.
We will close down the skills field briefly for opening ceremonies.
During lunch we might open up additional fields depending on the demand.

A team is allowed to have a maximum of 3 programming and 3 driver runs.

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Scores and Awards

Scores will be posted throughout the day on a local monitor for viewing.

Awards will be given out during the semi-finals and finals.

All scores will be uploaded to www.robotevents.com shortly after the conclusion of the event.
See the event hyperlinks in the Event Info section above.

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Concessions

Concessions is open from 8 am to 4 pm.
We take cash, check, and credit cards.

Pizza order forms should be turned in by 9am at concessions.

Lunch items for sale might include:

Pizza by the slice
Hot Dogs
Chips
Candy
Desserts

Beverages for sale throughout the day might include:

Coffee
Water bottles
Soda

Pre-ordered pizza is available on a per team basis.
Forms were attached to an email sent to the teams.
These forms should be turned in at concessions by 8:45 am.